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Careers / Procurement Administrator - Longmeadow

Procurement Administrator - Longmeadow
Reference Number "LONG-PCA-001"

Exciting opportunity to work at ACDC Dynamics, a leading manufacturer, importer and distributor of quality products in the electrical, electronics, pumps, and tools industry is looking for an experienced and Dynamic Procurement Administrator

PURPOSE OF THE ROLE:
Take purchase requests from various departments within a company and get price quotes from suppliers. Responsibilities include contacting suppliers to schedule deliveries or to discuss shortages or missed deliveries.

RESPONSIBILITIES:

  • Maintain accurate records of purchases and pricing
  • Create and maintain good relationships with vendors/suppliers
  • Making professional decisions in a fast-paced environment
  • Maintain records of purchases, pricing, and other important data
  • Review and analyze all vendors/suppliers, supply, and price options
  • Negotiate the best deal for pricing and supply contracts
  • Ensure that the products and supplies are high quality
  • Create and maintain inventory of all incoming and current supplies
  • Working with team members and Procurement Manager to complete duties as needed
  • Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance
  • Develop sourcing strategies
  • Payment terms negotiation, optimization and management
  • Maintain contracts with vendor
  • Review inventory and update as required
  • Receive orders from various departments
  • Initiate and keep track of orders
  • Receive, inspect and distribute orders
  • Reconcile or resolve order discrepancies with supplies
  • Monitor delivery times to ensure they are on time
  • Coordinate annual overseas orders
  • Keep daily records
  • Accounts to be submitted for payment to vendors on time
  • Administration and reporting as necessary
  • Make or purchase policy analysis and recommendations
  • Lease or purchase policy evaluation and recommendation

REQUIREMENTS:

  • Matric or equivalent; Bachelor’s degree in business administration, accounting, or related field preferred
  • Knowledge of procurement processes, policies and procedures
  • Strong emphasis on accuracy and detail
    Ability to handle multiple projects simultaneously to meet goals and deadlines
  • Proficient in Microsoft Office programs, such as Excel
  • Good time management and organizational skills
  • Basic mathematical knowledge
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Two (2) years previous experience as procurement officer or related position
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Ability to analyze problems and strategize for better solutions -Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels
  • Goal-oriented, organized team player
  • Strong interpersonal and communication skills
  • Mature, empathetic and professional
  • Independent self-starter with attention to detail
  • Possesses integrity and ability to maintain accurate and confidential records
  • Able to collaborate with and motivate others
  • Amicable
  • Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines
  • Solid knowledge in Import & Export essential